CHPC FOI Responses

Freedom of Information (FOI) Request Responses

All FOI responses answered by this Council are listed here – responses are redacted from residents but Councillor questions and details are printed in full.

Date Received	Topic	Days to Respond and officer hours	Response
26-02-24	Request for recording of CHPC meeting held 22nd February 2024	12 days to respond 0.75 officer hours	Recording sent by We Transfer
16-02-24	Request for number of complaints and complainants regarding business vehicles parked at Tyttenhanger Accessway	18 days to respond 1.5 officer hours	Click to download response
29-01-24	Request for recording of CHPC meeting held 18th January 2024	15 days to respond 0.75 officer hours	Recording sent by We Transfer
04-01-24	Request for recording of CHPC meeting held 14th December 2023	10 days to respond 0.75 officer hours	Recording sent by We Transfer
12-12-23	Request for internal review on FOI response from CHPC on documentation from CHPC Working Parties	23 days to respond 11.5 officer hours	Click here to download response for attachments sent with this response please contact the Parish Office
08-12-23	Request for Budget Committee recording of 6th December 2023	3 days to respond 0.75 officer hours	Recording sent by We Transfer
07-12-23	Request for Budget Committee recording of 6th December 2023	3 days to respond 0.75 officer hours	Recording sent by We Transfer
02-10-23	To confirm if Council decisions made at 3rd August meeting on papers that were all issued by a Parish Councillor without any input or advice of a qualified Proper Officer/RFO are lawful and could be subject to [legal] challenge	37 days to respond 1.5 officer hours	Click here to download response
02-10-23	Details on the formation of CHPC Working Parties and documents related to recommendations made from all councillors	37 days to respond 9.75 officer hours	Click here to download response for attachments issued please contact the Parish Office
22-09-23	Request for recording of 3rd August Council Meeting	9 days to respond 1 officer hour	Minutes – 3rd August 2023
04-09-23	Councillor request for grant information for last 5 years	19 days to respond 2.5 officer hours	Click here to download response
18-08-23	Request for recording of 3rd August Council Meeting	10 days to respond 1 officer hour	Minutes – 3rd August 2023
12-07-23	Councillor request for deed of easement CHPC and Fredericks Wood	2 days to respond 1 officer hour	To request a copy of the document please email clerk@colneyheathparishcouncil.gov.uk
06-07-23	Question on managed graveyards and number of burial plots available	60 days to respond 1 officer hour	Click here to download response
14-06-23	Costs spent on the asset Roestock Hut since 20 December 2019 inc fees and repairs	19 days to respond 6.25 officer hours	Click here to download response
14-06-23	Copies of Land Registry documents held HD549112 and HD535788	17 days to respond 1.5 hours	Click here to download response HD518757 CMH Title Plan HD535788 Tyttenhanger Accessway
31-03-23	Cllr request for Cllr disclosure of emails released 8th March 2023	2 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
28-03-23	Cllr request for Cllr disclosure of emails released 8th March 2023	6 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
17-03-23	Request for Cllr disclosure of emails released 8th March 2023	8 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
17-03-23	Request for Cllr disclosure of emails released 8th March 2023	8 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
15-03-23	Request for Cllr disclosure of emails released 8th March 2023	10 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
15-03-23	Request for Cllr disclosure of emails released 8th March 2023	10 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
15-03-23	Request for Cllr disclosure of emails released 8th March 2023	10 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
15-03-23	Request for Cllr disclosure of emails released 8th March 2023	10 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
15-03-23	Request for Cllr disclosure of emails released 8th March 2023	10 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
13-03-23	Request for Cllr disclosure of emails released 8th March 2023	12 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
13-03-23	Request for Cllr disclosure of emails released 8th March 2023	12 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
10-03-23	Request for Cllr disclosure of emails released 8th March 2023	13 days to respond 0.5 officer hours	Click here to download response Disclosed documents sent by We Transfer
14-02-23	Cllrs email account(s) both personal and parish council accounts, Whats App or any other messaging App, text messages, notes of meetings etc discussing Parish Council business 2019-2023 sent and received on the following subjects: Colney Heath Village Hall with any Trustee discussions on the Parish Council budgets, discussions on the Parish Council employee costs 4Colney Heath Residents Association with any Committee member discussions on the Parish Council budgets, discussions on the Parish Council employee costs Colney Heath Twinning Association discussions on the Parish Council budgets, discussions on the Parish Council employee costs Roestock Park, Hut and Scouts Gloucester Park If councillors have none, please obtain formal their confirmation there are none	17 days to respond 19 officer hours	Click here to download response Due to the number of documents disclosed the file is too large for this website and will need to be sent by We Transfer. To request a copy of the documents please email clerk@colneyheathparishcouncil.gov.uk
09-02-23	Financial transaction for Renteq stated in minutes as £1650, in financial transaction list as £2010.00 is this the same payment?	5 days to respond 1 officer hour	Click here to download response
06-02-23	The minutes for the meeting held on the 26th of January show that Cllr Shaw wanted some amendments made to the 1st of December meeting minutes. Can you tell me what the actual wording that was that was put forward to amend the minutes, rather than “make an addition” or “the removal of a sentence” , or “insertion of a further sentence”.? What on earth does this mean.? What sentences need to be added.? What sentence needs to be removed.? Can I ask if the expenditure of £1650 Remembrance Sunday road closure was approved and signed off by the Full Council.?	8 days to respond 2 officer hours	Click here to download response
12-12-22	Request to recheck published information for FOI response dated 5th October 2022 for admin staff costs 2013/14	19 days to respond 8.25 officer hours	Click here to download response
14-09-22	Community Survey data request	22 days to respond 2.75 officer hours	Click here to download response
07-09-22	Confidential cashbook and accounting queries from 2003-2022	19 days to respond 18 officer hours	Click here to download response
13-05-22	Tyttenhanger Accessway – request for name of person making complaints	25 days to respond 4 officer hours	Click here to download response
10-02-22	Supplementary questions regarding petty cash process in response to FOI dated 10-01-22	19 days to respond 2.5 officer hours	Click here to download response
10-01-22	Questions with regard the cheque payments to the former Clerk in 2011 in relation to the published PI Report	20 days to respond 7 officer hours	Click here to download response
23-12-21	Questions on the position of Council with regards the use of Roestock Hut	13 days to respond 1.5 officer hours	Click here to download response
15-12-21	Questions on the position of Council with regards the use of Roestock Hut	19 days to respond 2.5 officer hours	Click here to download response
09-11-21	Questions related to ownership of land at Roestock Park and restrictions on use	19 days to respond 2.5 officer hours	Click to download response Click to download attachment to response
04-10-21	Further to your FOI response dated 7 September 2021 my follow up request is as follows: please provide the dates, the amounts, and authorisations for each of the petty cash withdrawals during the period covered by the Council’s Report in the Public Interest. If this data is not readily to hand and involves a lot of time to respond to this request may be narrowed to the following: please provide the amounts of petty cash withdrawn each year during the period covered by the Council’s Report in the Public Interest.	21 days to respond 11.75 officer hours	Click here to download response
01-09-21	Did the Scout Association, 1st Colney Heath Scout Group or any of their legal representatives issue a S26 notice in response to the S25 notice?	13 days to respond 1.5 officer hours	Click here to download response
01-09-21	Can you please confirm that there was no legal request from a legal or other representative of the Scout Association or 1st Colney Heath Scout Group for a new lease under the Landlord & Tenant Act 1954 after the s25 notice was issued?	13 days to respond 1.5 officer hours	Click here to download response
25-08-21	NALC Local Council Award 2021	26 days to respond due to compliance limit exceeded	Click here to download response Click here to review attachment to response
25-08-21	Please confirm for this financial year how much of my money has been spent answering these questions?	17 days to respond 1.75 hours officer hours	Click here to download response
25-08-21	If the Parish Council are evicted from the Village Office, after the potential split in 2023 what plans do the Council have for an office in the remaining area of Colney Heath Parish?	17 days to respond 1.5 officer hours	Click here to download response
24-08-21	Can you update the legal table with all legal costs spent from April 2020-2021	19 days to respond 5.25 officer hours	Click to download response Appendix 1 CHPC Legal Costs Breakdown to 31 March 2021
05-08-21	Information and instructions given to the Architect for the initial and subsequent “feasibility” design for the proposed new Community building on the site of the Roestock hut, follow up questions on instructions and who gave them and whether Council approved	1 day to respond 2 officer hours	Request refused as information available on CHPC website at following link: 21033 21.05.18 Roestock Park Hall – planning fee proposal.pdf (colneyheathparishcouncil.gov.uk) Proper Officer gave instructions and Council approved at Item 21/22-26b
03-08-21	Gloucester Park and Horseshoe Field information on communications	20 days to respond 2 officer hours	Click here to download response
29-07-21	Challenge to voting and perceived bias with regards grant application and correspondence carried out by Councillors who have a clear declaration of interest	28 days to respond 3 officer hours	Click here to download response
23-07-21	Can you tell me how many honorariums or discretional payments the Council pays; as well as to whom, how frequently and for how much?	7 days to respond 2.5 officer hours	Click here to download response
22-07-21	What the role of the Neighbourhood Plan Project Officer is and who currently fulfils that role?	10 days to respond 1.75 officer hours	Click here to download response
21-07-21	Copy of agreement between CHPC and Punch Taverns dated 14 October 2014 in relation to sale of Horseshoe Field	23 days to respond due to compliance limit exceeded 3 officer hours	Click here to download response FOI Attachment – Contract
19-07-21	Student report – Planning information on Bowmans Cross	15 days to respond 3 officer hours	Click here to download response
10-07-21	Request for internal review of response given	7 days to respond 2 officer hours	Click here to download response
09-07-21	Letter read at working party	21 days to respond 2 officer hours	Click here to download response
08-07-21	Roestock Hut insurance	4 days to respond 3 officer hours	Click here to download response Guidance noted in response
06-07-21	Letter read at working party	24 days to respond 2 officer hours	Click here to download response
06-07-21	Letter regarding Roestock Hut and letter read at working party	16 days to respond 2.5 officer hours	Click here to download response
06-07-21	Letter read at working party	24 days to respond 2 officer hours	Click here to download response
05-07-21	Questions regarding Roestock Hut	17 days to respond 2 officer hours	Click here to download response
05-07-21	PI Report – request for information sent to previous correspondent	12 days to respond 1.5 officer hours	Click here to download response Documents held part 1 Documents held part 2
05-07-21	PI Report – Previous Clerk Job Requirements	17 days to respond 2.5 officer hours	Click here to download response
05-07-21	Roestock Hut building questions	4 days to respond 2.25 officer hours	Click here to download response
02-07-21	Matters raised in relation to the Public Interest report	18 days to respond 3 officer hours	Click here to download response
01-07-21	FOI Costs and hours questions	6 days to respond 1.5 officer hours	Click here to download response Guidance noted in response
15-06-21	Question regarding the Scout letter read out at 13th May meeting and the status of those who requested the information	15 days to respond 4 officer hours	Click here to download response Guidance noted in response
14-06-21	Questions on Tyttenhanger Green Open Space	16 days to respond 4.75 officer hours	Click here to download response
10-06-21	Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts and copy of recording	10 days to respond 2 officer hours	Click here to download response
07-06-21	Questions on petty cash with regards the PI report and period 2004-2015	66 days – due to compliance limit exceeded 1.5 officer hours	Click here to download response
07-06-21	Further questions on letter read out at Scout meeting 13th May 2021	6 days to respond 1.75 officer hours	Click here to download response
04-06-21	Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts	13 days to respond 2 officer hours	Click here to download response
03-06-21	With reference to the Report in the Public Interest concerning the Parish Council’s governance and ultra-vires payments April 2004 – July 2015, for the Scout & Guide Association and in relation to the grant of £2000 for a disabled toilet and for February 2009 cheque 4541, please can you provide the details and evidence of who the cheque was made out too, who signed the cheque and the date the cheque was cashed and put through the Parish Council account?	8 days to respond 2.75 officer hours	Click here to download response
26-05-21	Challenge to previous response 22 April 2021 on the Finance Committee Chairmen 2004-2016	20 days to respond 9 officer hours	Click here to download response
20-05-21	Document request for lease and other documents relating to Charles Morris Hall from 1947	Section 12 narrowing request sent
20-05-21	Questions regarding Councillor apologies and Scout correspondence, S106 funding and grass cutting.	5 days to respond 2.25 officer hours	Click here to download response
17-05-21	Payments for maintenance, sewer and pest control works for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made	20 days to respond 27.27 officer hours	Click here to download response
17-05-21	Payments with regard business rates paid for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made		Click here to download response
17-05-21	Payments with regard to buildings insurance for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made		Click here to download response
17-05-21	Payments with regard fire extinguisher and alarm maintenance for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made		Click here to download response
17-05-21	Payments to individuals representing Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made		Click here to download response
17-05-21	Purchases made to avoid VAT for Colney Heath Village hall details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made		Click here to download response
17-05-21	Payment for Staff of Colney Heath Village Hall for each of the amounts paid the amount of Tax/NI or pension that should have been calculated.		Click here to download response
17-05-21	Payments for Staff of Colney Heath Village Hall – Details of all payments made – for each the date, amount, payee, name(s) of Councillors aware of the payment when made		Click here to download response
17-05-21	What was the basis for the Parish Council not having the power to operate the Treasure Tots children’s nursery.		Click here to download response Appendix A
17-05-21	Why did the Chairman at the time of John Dean’s appointment not ensure that a contract of employment was issued?	10 days to respond 16.5 officer hours	Click here to download response
17-05-21	Which Councillors signed the cheques issued?		Click here to download response
17-05-21	Which Councillors approved the expenditure by the Clerk on behalf of the Parish Council?		Click here to download response
17-05-21	Why did the Council and in particular the Chairmen [not] insist on seeing formal reports from Auditors and verifies statements of the accounts?		Click here to download response
17-05-21	What training or experience did other Councillors have on basic accounting principles and management of Parish funds?		Click here to download response
17-05-21	Why didn’t the Chairman and other Councillors insist that John Dean obtained the requisite qualifications?		Click here to download response
17-05-21	Why was a Clerk appointed with no experience of Local Government?		Click here to download response
17-05-21	Were there any attempts at getting references for John Dean? If not, on whose recommendation was John Dean appointed Clerk?		Click here to download response
17-05-21	Who was the Chairman of the Parish Council when John Dean was appointed?		Click here to download response
17-05-21	Who were the serving councillors at the time of the employment of John Dean as Clerk?		Click here to download response
17-05-21	Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts	1 day to respond 1 officer hour	Click to download response
14-05-21	Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts	2 days to respond 1 officer hour	Click to download response
10-05-21	Which professional gave advice on the opening/closing of Treasure Tots Pre-School and when?	14 days to respond 4.25 officer hours	Click here to download response
10-05-21	Copies of all audit reports from 2004/5 – 2013/14	9 days to respond 8 officer hours	Click here to download response
10-05-21	Please confirm which of the Parish Council Open Spaces will be hired out	9 days to respond 1.25 officer hours	Click here to download response
06-05-21	Please provide the constitution of the Parish Council	11 days to respond 3 officer hours	Click here to download response
05-05-21	With regards the Smallford Residents Association, ultra-vires payments, provide information on Tennyson Insurance, what insurance the payment was for, when it was made and for how much? With regard to the Video filming expenditure, how much was the payment, who signed it off and to whom was the payment made? Lastly and with regard to the Insurance payment to CHPC from Zurich Insurance – What was the payment for, how much was claimed and why was a lower amount accepted?	16 days to respond 8 officer hours	Click here to download response
28-04-21	Questions on 07/06/2017 Audit letter	2 days to respond 1.75 officer hours	Click to download response
27-04-21	With reference to the Report in the Public Interest concerning the Parish Council’s governance and ultra-vires payments April 2004 – July 2015, for the Scout & Guide Association, please can you provide the details including the dates, amounts and evidence of the payments.	17 days to respond 10 officer hours	Click here to download response Click here to download attachments sent with response
23-04-21	Several questions on the Scout Group, personal relationships of mediator, guarantees of works to be done, how many people will it benefit and what else could be done with the building for the whole community	18 days to respond 6 officer hours	Click here to download response Click here to download the attached appendix
22-04-21	In the documents related to the “Report in the Public Interest” you list the councillors and chairman during the previous years. Are you also able to tell me the name of the persons who chaired the Finance Committee over the period 2004 to 2016?	1 day to respond 1 officer hour	Click here to download response
20-04-21	Cost of Parish Council Office and why it is not sold, Why is the office in Colney Heath and how much does it cost, How many Councillors actually live in Colney Heath	2 days to respond 2 officer hours	Click here to download response
16-04-21	Questions on Warren Farm Track, Roestock Park gates, Playground equipment funding, play equipment reports and GB Spring Clean15	15 days to respond 4.25 hours to respond	Click here to download response
01-04-21	Please advise a. Is the Council continuing with mediation? and b. If not whether the decision has been made with the agreement of all Councillors? and, if not, by whom and on what authority? c. Prior to the Council issuing proceedings what mediation was conducted on the money claim	9 days to respond 5 officer hours	Click here to download response
01-04-21	Please provide evidence when the key to the office was issued to the Colney Heath Village Hall	9 days to respond 2 officer hours	Click here to download response
01-04-21	Please provide evidence of the “Court Action” attempted in 2010, 2017 and the s.25 notice issued in 2021	9 days to respond 4 officer hours	Click here to download response
18-03-21	Request for reasons Precept 21/22 has increased	19 days to respond 2 officer hours	Click here to download response
26-02-21	Fidelity Claim – further questions related to response sent 25th February 2021	38 days to respond 7 officer hours	Click here to download response
19-02-21	Fidelity Claim forensic investigator report and action taken since	5 days to respond 1 officer hour	Click here to download response
19-11-20	Meetings attended and emails received from District Councillor	3 days to respond 2 officer hours	Click here to download response
02-11-20	Quote Parish E-News which stated that previous Chairman of Council did not write the Chairman Statement in the recent Parish Council newsletter. Who wrote the article and why was it not made clear it was written by someone else?	7 days to respond 1 officer hour	Click here to download response
28-10-20	Questions on Neighbourhood Plan – History to date, approval and costs	40 days to respond 19 officer hours	Click here to download response
19-Oct-20	Questions on CHPC Accounts and Asset register items	18 days to respond 2.5 officer hours	Click here to download response
14-Oct-20	Questions on CHPC Newsletter Edition 1 – distribution number, circulation type cost and number, and finalisation of content	19 days to respond 2 office hours	Click here to download response
28-Sep-20	Councillor resignation, Colney Heath ward by-election and viewing of Council accounts 19/20	1 day to respond 2 officer hours	Click here to download response Colney Heath PC notice of postponed election
10-Aug-20	Facebook commenting switched off on the Parish Council pages	1 day to respond 1 officer hour	Click here to download the response
24-Jul-20	Multiple questions on the acquisition and subsequent purchase of the land known locally as 4 Horseshoe Field also referred to as Oaklands field or title HD519567	44 days to respond 24 officer hours	Click here to download the response Click here to view Appendix 1 Click here to view Appendix 2
16-Jul-20	a copy of all Parish Council minutes for calendar years 1997-2008 inclusive	18 days to respond 8 officer hours	Click here to download the response
10-Jul-20	details of payment noted in Section 8 of the IA report for accounts of 2017/18 and to note the name of the Chairman	19 days to respond 2 officer hours	Click here to download the response
08-Jul-20	details of any meetings held between Parish Councillors either individually or in a group outside of a Council meeting held with land developers between 2015 and 2020, noting the date, location and information on the matters discussed	20 days to respond 3.75 officer hours	Click here to download the response
29-Jun-20	a copy of the Village Hall Council’s letter dated 8th September 2001 referenced in solicitor correspondence dated 11 December 2017	10 days to respond 3 officer hours	Click here to download the response
28-May-20	To provide details on how much Parish Council money was spent defending the planning applications responses and appeals over the years from first application to final decision on the property known as Nuckies Farm	40 days to respond 17 officer hours	Click here to download the response
28-Jan-20	Parish Council legal fees and expenditure including detailed information for years 2014/5, 2015/6, 2016/7, 2017/18, 2018/19 – narrowed under section 12 limits. 2016/17 – 2019/20 provided as appendix (25/02/2020)	19 then 10 days to respond from narrowing	Click here to download the response
26-Jan-20	Request for information on relationship between Parish Council and the editor of the Parish E-News	2	Click here to download the response
20-Jan-20	Request for information on Roestock Hut correspondence, legal, Girl Guiding letter and S25 notice date	16	Click here to download the response
16-Jan-20	Asset List – Request for information on Roestock Hut and park signs	18	Click here to download the response
17-Dec-19	Roestock Hut – Request for minutes, building report and finance data	10	Response
02-Dec-19	Comparison of expenditure 2017/18 and 2018/19	7	Response
14-Nov-19	Questions relating to CHPC asset Roestock Hut	19	Response
4-Nov-19	Questions relating to CHPC funding and Cllr involvement at Charles Morris Hall	20	Response
18-Oct-19	Request for costs spent on Community Christmas Lunch December 2018	1	Response
04-Jul-19	Cllr request for employee job descriptions	16	Response
20-Jun-19	Follow-Up re: Cllr representation and Ward representation	13	Response
17-Jun-19	Colney Heath Village Parish Office staff attendance and costs	29	Response
13-Jun-19*	Public Question to Full Council – 13 June 2019 – CMH environment	n/a	Response
13-Jun-19*	Public Question to Full Council – 13 June 2019 – Transparency/staff support	n/a	Response
21-May-19	Cllr request for Mtg recording of Full Council 16 May 2019	9	Minutes
13-May-19	Ward representatives and makeup	25	Response
07-May-19	Asset Register 2015-2019	22	Response
27-Mar-19	Cllr request for Mtg recording of Full Council 21st Mar 2019	20	Minutes
26-Mar-19	Cllr request for Mtg recording of Full Council 7th Feb & 21st Mar 2019	19	Minutes
22-Mar-19	Cllr request for Mtg recording of Full Council 21st March 2019	21	Minutes
27-Feb-19	Cllr request for Mtg recording of Full Council 11 October 2018	1	Minutes
11-Feb-19	Cllr request for Mtg recording of Full Council 7th February 2019	1	Minutes
14-Jan-19	Cllr request for Mtg recording of Full Council 10th January 2019	3	Minutes
17-Aug-18	Cllr request for Mtg recording of Full Council 19 July 2018	13	Minutes
08-Sep-17	Parish Offices and Colney Heath Village Hall	24	Response
11-Sep-16	Income from Highfield Estate and percentage of total income. accounts and detailed expenditure	34	Response

*public questions asked at Full Council or Committee meetings are not required to be answered and do not have a timeframe – whereas an FOI will be acknowledged and the Parish Council will use all best endeavours to answer questions within 20 working days of the first working day/date received by the Clerk of the Council. If this cannot be met for any reason a further response will be sent acknowledging any delay and giving a further date for response.

Parish Comments & Complaints

Parish Council Correspondence Address

Contact Details